Data Protection Summary
Which data we collect
What we use your data for
Your rights
Privacy Policy - Detailed Version
I. Name and address of the responsible person
II. General information about data processing
III. Provision of the website and creation of log files
IV. Statistical analysis
V. Mailing lists and newsletters
VI. Social Media Services
VII. Data Processors
VIII. Other transmission of data to third parties
IX. Rights of the data subject
X. Changes to our privacy policy
Data protection is a fundamental concern for us, and we also put the protection of personal data concretely into practice. As a first point, we try to collect as little data as possible. Where we do, you can expect us to handle your data sensitively and carefully.
We use Matomo's privacy-friendly technology for statistical analysis of site usage. We collect your data without reference to you personally. Users with an activated DoNotTrack setting in their browser are automatically excluded.
To protect the security of your data during transmission we always use state-of-the-art encryption methods and protocols, such as TLS and HTTPS.
We act in compliance with the following regulations: EU General Data Protection Regulation (Datenschutzgrundverordnung), German Federal Data Protection Act (Bundesdatenschutzgesetz) and Telemedia Act (Telemediengesetz). We will collect and process users' personal information only to the extent described in this Privacy Policy.
You can always contact us and ask for...
...concerning the data stored about you, please contact us by email: Artur Andretta (artur.andretta@port-zero.com).
The person responsible within the meaning of the General Data Protection Regulation and other national data protection laws of the member states as well as other data protection regulations is:
polypoly Enterprise GmbH
(»The polypoly Enterprise«)
Uhlandstr. 86
10717 Berlin
Germany
The controller's data protection officer is:
Port Zero GmbH
Artur Andretta
Paul-Lincke-Ufer 7e
10999 Berlin
Email: artur.andretta@port-zero.com
In principle, we process the personal data of our users only insofar as this is necessary to provide a functioning website and our content and services. Personal data is collected and processed when you register for our newsletter or mailing lists. Furthermore, we store data that arises when using our service but only for statistical reasons, and in an anonymised manner. A creation of profiles, tracking, or other evaluation on the level of individual visitors does not take place.
We obtain the consent of the data subject for processing of personal data under Art. 6 para. 1 lit. a EU General Data Protection Regulation (GDPR) as legal basis. Insofar as processing of personal data is required to fulfill a legal obligation that is subject to polypoly, Art. 6 para. 1 lit. c GDPR as legal basis. If processing is necessary to safeguard the legitimate interests of our company or a third party, and if the interest, fundamental rights and fundamental freedoms of the data subject do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR as legal basis for processing.
The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage is deleted. It may also be stored if provided for by the European or national legislator in EU regulations, laws or other regulations to which polypoly is subject. A blocking or deletion of the data takes place also if a storage period prescribed by the cited standards expires, unless there is a need for further storage of the data for a contract conclusion, or a contract fulfilment. Details can be found in the following sub-items.
Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer.
The following data will be collected:
The data is stored temporarily in the log files of our system, and not stored together with other personal data.
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.
The temporary storage of the IP address by the system is necessary to enable delivery of the website to your computer. For this purpose, the IP address of your computer must remain stored for the duration of the session. Log files are stored to ensure the functionality of the website and the security of our information technology systems. We do not use IP addresses to identify you. The data is not evaluated for marketing purposes.
Our legitimate interest in data processing pursuant to Art. 6 Para. 1 lit. f GDPR lies in these purposes.
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected.
The collection of data for the provision of the website and the storage of data in log files is mandatory for the operation of the website. Consequently, there is no possibility of opposition.
Our website uses Matomo (formerly: PIWIK). This is open-source software with which we can analyse the use of our site. Data such as your IP address, the pages you visit, the website from which you came (referrer URL), the duration of your visit, and the frequency of your visits is processed.
Each time you access our website, our system automatically collects data and information from the computer system of the accessing computer.
We use Matomo with the »Automatically Anonymise Visitor IPs« function. This anonymisation function truncates your IP address by two bytes so that it is impossible to assign it to you or to the internet connection you are using.
The following data will be collected without any reference to you personally:
Information of this type may be statistically evaluated by us in order to optimise our website and the technology behind it. The data thus collected will be temporarily stored, but not in association with any other of your data.
The legal basis for the temporary storage of data and log files is Art. 6 para. 1 lit. f GDPR.
Our legitimate interest lies in the analysis and optimisation of our website. We do not use your data to draw conclusions about you personally.
We archive the data permanently without reference to your IP address or you personally.
If you want to be excluded from any statistical analysis you can remove the tick here to set an »opt-out« cookie. Users with an activated DoNotTrack setting in their browser are automatically excluded.
No further possibilities of opposition or removal are available given that the data is stored with anonymised IP address and without any reference to you personally.
You can subscribe to free newsletters and mailing lists on our website. When subscribing to a mailing list or newsletter, the email address and other information you provided (e.g., name, company, position, etc.) are sent to our mailing list provider MailJet and stored there. Your consent will be obtained for the processing of your data during the registration process and reference will be made to this privacy policy. The date and time of registration will be saved to document your consent. The data will be used exclusively for sending the messages of the mailing list you registered for.
The newsletter or mailing list messages subsequently sent via MailJet may contain a so-called tracking pixel, also known as a "web beacon". With the help of this tracking pixel, we can evaluate whether and when you read our email messages and whether you followed any links contained in it. In addition to other technical data, such as the data of your IT system and your IP address, the data processed is stored so that we can optimise our service offer and respond to the wishes of the readers. The data will thus increase the quality and attractiveness of our service offering.
The collection of your email address and related data serves to deliver the newsletter or mailing list. The date and time of registration are collected exclusively to document the registration for the newsletter or mailing list.
The legal basis for processing of the data, delivery of newsletter or mailing list and statistical analysis is your consent according to Art. 6 para. 1 lit. f GDPR.
The data will be deleted as soon as they are no longer necessary to achieve the purpose for which they were collected. Accordingly, the email address, related data and subscription date will be stored as long as the newsletter or mailing list subscription is active.
The subscription of the newsletter or mailing list can be cancelled by you at any time. For this purpose you will find a corresponding link in every newsletter or mailing list posting, and in the confirmation e-mail. This also allows you to revoke your consent to the storage of personal data collected during the registration process.
polypoly maintains company profiles, pages, channels or groups on the following social media networks (hereinafter referred to as »social media page(s)«):
Through these social media sites, we engage with users of these services and regularly share content. The use of our social media pages is optional and not required to become a member of The polypoly Cooperative.
When you use these social networks, the nature, scope and purposes of the processing of data in the social networks are primarily determined by the operators of the 1social networks. The data collected about you in this context will be processed by the respective operators of the social networks and, if necessary, transferred to countries outside the European Union. polypoly has no influence on this.
If you visit our social media pages or contact us through them, polypoly may have access to information about your profile. polypoly does not process this data outside the respective social network. A creation of profiles, user tracking or any other evaluation on the level of individual visitors does not take place.
We would therefore like to expressly point out that any use of our social media pages is your own responsibility. If you do not wish processing of any data in connection with the operators of the social networks, please contact us by other means.
In the following, we would like to draw your attention to some details relevant to data protection when using our social media pages.
If you submit personal data to us via our social media pages and we alone decide on the purposes and means of the processing, polypoly is the solely responsible controller.
However, in the first instance, the operators of the respective social networks alone decide on the purposes and means of the processing. In this case, the persons responsible for the processing are the operators of the respective social networks listed below:
If you visit our social media pages, respond to posts, leave comments or contact us via a private message, then the operator of the respective social network will process corresponding personal data from you. We would like to expressly point out that we have no influence on how this data is processed by the respective operator of the social network.
In addition to the content you submit, depending on your privacy settings, information about your profile (e.g., name and username) and, if applicable, your likes and posts are accessible to us.
polypoly does not process the aforementioned data outside of the respective social network as a matter of principle. There is no further profiling, user tracking or other evaluation on the level of individual visitors.
Please carefully check which personal data you share with us via social networks. If you would like to avoid that the operators of the respective social network process personal data transmitted by you to us, please contact us by other means.
For our social media pages on Facebook and Instagram, Facebook as the operator of the social networks automatically generates statistics and makes them available to us. As the operator of the social media pages, we have no influence on the generation and presentation.
The statistics contain data only in aggregated form, and are used by us to make our posts and activities on our social media pages as appealing as possible to users. You can find more information about these page statistics on Facebook in their information about Page Insights Data.
For our social media pages on LinkedIn, LinkedIn as the operator of the social network automatically generates statistics and makes them available to us. As the operator of the social media pages, we have no influence on the generation and presentation.
The statistics contain the following data only in aggregated form, and the information is used by us to make our posts and activities as appealing as possible to users:
You can find more information about these page statistics on LinkedIn in their documentation about the Page Analytics Module.
For our Telegram channels and groups, Facebook as the operator of the social networks automatically generates statistics and makes them available to us. As the operator of these channels and groups, we have no influence on the generation and presentation.
The statistics contain the following data only in aggregated form, and the information is used by us to make our posts and activities as appealing as possible to users:
The polypoly Mastodon account is registered on the geno.social Mastodon instance hosted by the German Hostsharing cooperative. If you communicate with polypoly's Mastodon account Hostsharing processes your data according to their privacy policy. Additionally the Mastodon instance where your own account is registered processes the data as well. Please refer to the privacy policy of your own instance for further details on how they process your data.
As far as we are able, your data will be deleted when the operation of our social media pages is discontinued.
If further storage of this data was carried out by the operators of the respective social networks, the duration of storage is governed exclusively by the provisions of the privacy policy and the terms of use of the respective operator.
Depending on which social network you would like to exercise your right of opposition or removal, you have different options.
The options include, but may not be limited to you adjusting the privacy setting of your social media account, unfollowing our social media pages, deleting messages, comments and likes, or deactivating your social media account. For details, please consult the privacy policy of the operator of the social network concerned.
If you have submitted personal data to us via our social media pages and we are the data controller, please contact polypoly or our data protection officer. Further detailed information about your rights can be found in the section »Rights of the data subject« below.
Commissioned data processing only proceeds on the basis of a data processing contract. We have entered such an agreement with all of our Processors.
The following service providers will have access to your personal data in whole or in part:
polypoly does not pass on any personal data to third parties unless there is a legal obligation to do so. We do not sell or market any personal data. However, the use of content from external providers that are integrated on the website may result in the transmission of data to them.
We do not use social media plug-ins, as this means that your information is immediately collected by these services with your IP address and your further activities on the Internet are logged. This would happen even if you do not click on any of the buttons. To prevent this, there are simple links under our articles to share the text. If you use the links to share articles on social media services, they will be informed that you are coming from our site.
When some external video hosters such as Youtube are integrated, cookies are normally set, and data such as the IP addresses are transferred to the providers – normally even without the video being clicked on. Therefore we try to avoid the use of such services. To ensure that as little data as possible is transmitted when we need to integrate such a video, we rely on integration without cookies. Since the preview image loads automatically, your IP addresses are already transmitted to e.g. Youtube when you call up the page.
If your personal data is processed by us, you are the data subject within the meaning of the GDPR and you have the following rights against us:
You may request confirmation from us as to whether personal data relating to you will be processed by us.
In the event of such processing, you may request the following information from us:
You have the right to request information as to whether the personal data concerning you will be transferred to a third country or to an international organisation. In this context, you may request to be informed of the relevant guarantees pursuant to Art. 46 GDPR in connection with the transfer.
You have a right of rectification and/or integration with us if the personal data processed concerning you is inaccurate or incomplete. The person responsible must rectify the data without delay.
Under the following conditions, you may request that the processing of your personal data be restricted:
Where the processing of personal data concerning you has been restricted, such data may not be processed, with the exception of their storage, without your consent or for the purpose of asserting, exercising or defending rights or protecting the rights of another natural or legal person or for reasons of an important public interest of the Union or of a Member State. If the processing restriction has been restricted in accordance with the above conditions, you will be informed by us before the restriction is lifted.
You may request us to delete your personal information immediately and we are obligated to delete that information immediately for any of the following reasons:
If the person responsible has made the personal data concerning you public and is obliged to delete them in accordance with Art. 17 (1) GDPR, he shall take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the persons responsible for data processing who process the personal data that you, as the person concerned, have requested them to delete all links to this personal data or copies or replications of this personal data.
The right to deletion does not exist if the processing is necessary
If you have exercised the right to correction, deletion or limitation of processing against us, we are obliged to notify all recipients to whom the personal data concerning you have been disclosed of this correction, deletion or limitation of processing, unless this proves impossible or involves disproportionate effort.
You have the right to be informed about these recipients.
You have the right to receive the personal data concerning you that you have provided to us in a structured, common and machine-readable format. In addition, you have the right to communicate this data to another responsible person without being hindered by the responsible person to whom the personal data has been provided, provided that
In exercising this right, you also have the right to request that the personal data concerning you be transmitted directly by one responsible person to another responsible person, insofar as this is technically feasible. Freedoms and rights of other persons must not be affected by this. The right to data transfer does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
You have the right, for reasons arising from your particular situation, to object at any time to the processing of personal data concerning you on the basis of Art. 6 para. 1 lit. e or f GDPR. We will no longer process your personal data unless we can prove compelling reasons for the processing worthy of protection which outweigh your interests, rights and freedoms, or the processing serves the assertion, exercise or defence of legal claims.
You have the right to revoke your privacy statement at any time. The revocation of consent does not affect the legality of the processing carried out on the basis of the consent until the revocation.
Without prejudice to any other administrative or judicial remedy, you have the right to complain to a supervisory authority, in particular in the Member State where you reside, at your place of work or at the place where the alleged infringement is alleged, if you consider that the processing of your personal data is in breach of the GDPR. The supervisory authority with which the complaint was lodged will inform the complainant of the status and outcome of the complaint, including the possibility of a judicial remedy under Art. 78 GDPR.
Berlin Commissioner for Data Protection and Freedom of Information
Maja Smoltczyk
An der Urania 4-10
10787 Berlin
mailbox@datenschutz-berlin.de
We reserve the right to adapt this data protection declaration so that it always corresponds to the current legal requirements or to implement changes to our services in the data protection declaration, e.g. when introducing new services. The new data protection declaration then applies to your next visit.
Last updated: 4 July 2022